Monday, 28 November 2011

Documents Needed for Passport

Applying for a passport calls for the requirement of a number of documents so that the individual applying can be positively identified. The application must be made in three copies and it takes around forty-five days for issuance.

The first requirement is a proof of your place of residence. It can be your telephone bill, tax assessment order, bank account statement, electricity bill, gas connection bill, municipal tax bill or order or the identity card issued by the Election Commission. In case of a minor, parent’s passport copy is required.

The second requirement is proof of date of birth. This could be the birth certificate issued by the concerned municipality, a certificate issued by the Registrar of Births and Deaths, or a certificate from the school which the applicant last attended. However, if none of these are available, one can make an affidavit by narrating all details in front of a Magistrate or a Notary Public. However, for applicants whose birthday is on or after 26.01.1989, Birth Certificate issued by the municipality or Registrar of Birth and Deaths is essential. A naturalized citizen would require Citizenship Document.

ECNR eligibility must be proved by attaching relevant documents duly attested. Public sector/government employees must submit the original identity certificate and standard affidavit.

Sample documents can be viewed over the Internet.

Monday, 17 October 2011

Document Management - What is it and Why Do You Need It?

Like all other things, theories on management have also undergone a lot of changes. This change has been more profound since the advent of computers and its applications. Documents, which had previously to be kept on paper, can now be digitally stored, that is, stored electronically. This form of document management enables paperless records to be kept on computer hard disks which occupy very little space. The resultant savings in terms of cost of paper, easy retrieval of documents with least requirement of manpower, savings in storage space, the increased efficiency, to name a few, is quite sizable and results in improved profitability for an organization. Similar to paper documents, these documents too, can be filed systematically through proper indexation.

Document management has therefore become an important aspect of management. While all records can be scanned and stored in the desired manner through indexation and in accordance to the requirements of the organization, they may also be easily modified as and when required and this could include sample documents which have to undergo approvals at various levels before finalization. Its impact on other aspects of management like Supply Chain Management, Enterprise Resource Management and most importantly, Customer Relationship Management, is immense.

It is evident that, for an organization or department to run efficiently, document management is a must.

Monday, 1 August 2011

Increase business productivity by Digital documents

In this age of blooming technology where computers are man’s best friend, the idea of managing business files manually has become almost obsolete. Moreover, companies do not require paying extra attention to bookkeeping, documentation and storage if the jobs are done by the master minds of today.

Managing such sample documents has never been so easy. The companies can give up ideas of hiring personnel for these jobs and instead look for the document scanning services that carefully scan each and every document of your company, update them time to time and systematically arrange them along with all other such sample documents. To choose the best among the lot, you should see whether the scanning device apart from providing these services can assure you the safety in the shipment, transfer and storage of the documents. It should also be able to handle the huge amount of sample documents that you wish to store for future usages. 

The scanning device should be able to provide satisfying services to the customers. The provider should also vouch on the clarity of the images that appear in the soft copies. They should also offer you the facility of transforming your documents to digital images. Digital documents are the new talk of the city.

Business documents and their importance

Any kind of business transactions are based on certain terms and conditions agreed upon by both the parties. When these terms are penned down in paper then those are called business documents. Sample documents such as these, acts as an evidence of their agreement. 

These sample documents ensure a secure deal and a secure future for the company. They help the companies to avoid certain future complications which might arise due to some disagreements between the two parties in the long run. A pact like this enhances the trust between companies which is very much required for the smooth running of the organization. In case of any future problems like bankruptcy and economic depression, the companies instead of parting ways will remain together to overcome the unfortunate events.

Sample documents like these also acts as legal documents which does not allow the companies to divert form their goal or change any of their terms or conditions. This helps to maintain a strong and healthy relationship between contract holders. Business documents like this require immense care and careful handling. These are often called the “source documents” as it contains the source materials of any transaction that takes place. Keeping a record of all the business documents is a mark of efficiency and hard work.